Payroll Specialist at Deputy

Finance, Full Time, Sydney sydney finance full-time
Posted 9 days ago

At Deputy we’re on a mission to change the way the world works & we are looking for fantastic people to help us do that. Our mission is to simplify shift work, with a future state vision to enable thriving workplaces in every community.

Deputy is a SaaS Workforce Management Product company. HQ'd in Sydney (AU), with offices in Melbourne, London (UK), Atlanta and San Francisco (USA). We’ve helped hundreds of thousands of people across all industries in 70+ countries save time and money managing their hourly workforce so they can focus on what they do best, and be amazing.

You do not need to match every listed expectation to apply for this position. Here at Deputy, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.


We are seeking an experienced Payroll Specialist to help us realise this vision in creating a thriving workplace for our Australian and United Kingdom employees. This role is ideally suited to someone looking to move forward in their career and be excited to take on the challenge of managing and improving a company’s Payroll function end to end. It is an exciting time to join our Finance team as we transition our APAC and UK payroll functions to a brand new platform. 

The ideal candidate will own and manage the entire Australian payroll administration which includes monitoring all tasks necessary to accomplish the organisation’s payroll processing objectives. You will also manage elements of our UK payroll. 

You will be responsible for all Payroll related month end and year end activities to ensure payroll entries are booked correctly, and that employee compliance matters are completed within a timely manner. Finally, you will be involved in reviewing and improving the current payroll processes, systems and practices to ensure that Deputy is ready for future growth.


  • Process bi-monthly payroll, terminations, employee adjustments and new starters.
  • Review payroll data, respond to queries from internal stakeholders and clarify any discrepancies
  • Preparation and lodgement of Australian regional statutory reporting requirements, including STP, Payroll Tax and PAYG/PAYE.
  • Preparation of month end journals including Payroll, Superannuation, pension, payroll tax.
  • Conducts routine payroll audits to ensure accuracy of information.
  • Completed payroll activities and reports are within agreed timeframes
  • Assists in end of month Payroll reporting
  • Assists with payroll requests for the year end financial audit. 
  • Contribute to a climate of continuous improvement of processes, procedures and systems
  • Work cross functionally with other departments
  • Ensure all company Payroll policies and procedures are adhered to.
  • Be a key participant in streamlining our payroll systems and finding solutions to integrate with Netsuite.
  • Desired experience:

  • 3+ years of proven experience as a payroll lead or similar role
  • 2+ years of proven experience in a Global payroll capacity
  • Current knowledge of payroll procedures and related laws in Australia and the U.K.
  • Excellent understanding of multi-location payroll and taxes (preferably in the U.K. and Australia)
  • Experience scaling payroll systems and procedures for a fast-growing global organisation.
    - Australian Hyper-Growth Startup - Head Office in Sydney
    - Why IVP Invested in Deputy
    - Deloitte's #21 Fastest Growing Technology Startups in Aus 2018
    - Raised $111M Series B Round led by IVP, OpenView (our Series A investor), Square Peg Capital and EVP.
    - Global Growth across APAC, America and EMEA.

    - Share Options
    - Paternity/Maternity Leave Policies
    - Personal Learning & Development Fund
    - Flexible Work Policy
    - Company wide Development & Coaching
    - Hackathons
    - Awards - "Your Time to Shine & Celebrate Success"
    - Social Events & variety of social clubs (Books, LGBT, Games, Sports)
    - Mental Health Support
    - Munch & Learns


    At Deputy we’re on a mission to change the way the world works. Since 2008 over 200 million shifts have been rostered on Deputy, in over 90 countries, and across 245 different industries.

    We’re making it easier for businesses and teams to roster staff, manage leave, complete payroll and take the admin out of work so that our customers can focus on doing what they love. We hire amazing people to do what they’re best at, and work with some incredible businesses all around the world.

    Check out this video: Deputy Explained

    Check out why our customers love us: GetApp and G2Crowd. 

    Deputy believes in equal opportunity and that inclusiveness and diversity promotes innovation. Our global team members are from a variety of cultures. And we welcome different perspective and skills. 

    Interested? Apply now