Executive Assistant at Harrison AI

Operations, Full-time, Sydney sydney full-time
Posted 1 months ago

About us

We're a team on a mission, to make health equity a reality by radically democratising access to quality care. Our mission is bold and ambitious, and it’s one that is shared by our team who shares our values - to imagine more, do it right and be brilliant together. To achieve this, at Harrison.ai we’ve brought together a talented team of AI/ML scientists, clinicians, engineers (and many more!) who focus on combining the ever-growing computing power of machines, with the best medical expertise, to create comprehensive AI products that will positively impact millions of patient lives at scale. 

About your role
Reporting to Office of the CEO (including the Co-founders and Chief of Staff), you will be responsible for delivering high levels of organisational assistance, promoting greater levels of efficiency and productivity, and driving improvements in performance  within the executive team.
We are looking for a motivated and organised professional who balances efficiency with effective prioritisation and communication skills. You will work in a high-growth and fast-paced environment to support our executive team’s day-to-day operations as well as that of our wider team. In addition, you will be confident in establishing strong working relationships across both internal and external stakeholders, ensuring our teams are supported to do the best work of their lives with us.
In this role, you will become an important anchor to our organisational structure, our professionalism, and add to the cultural fabric of our company. As an all-rounder in the team, we are looking for someone who can handle the high-level tasks and also willing to be across the finer details of administrative duties as needed by the team.
As Harrison.ai’s growth plan is becoming more sophisticated, we are in the midst of experiencing exciting challenges we have never had to solve before.  With scale comes new problems to solve, and so you are not just thinking about what we need to do now – but also you are dreaming about what Harrison.ai will look like years from now and helping to build processes that will truly enable us to get there.

What you'll do:

  • Ensure smooth, effective and seamless management of all admin related tasks;
  • Comprehensive support for our Co-Founders, including (but not limited to) calendar management, liaising with key internal and external stakeholders, travel bookings, expense management and meeting preparation;
  • Assist the Executive team with administrative tasks, including diary management, event organising and travel bookings;
  • Help with drafting presentations for high level meetings, whilst maintaining strict levels of confidentiality;
  • General administration for the wider team including assisting with company-wide events, participating in and improving operational processes;
  • Own the look and feel of the office including meeting rooms and office supplies; and
  • Develop and maintain a thorough knowledge and understanding of the business.
  • What will help you succeed:

  • Solid experience in an Executive Assistant role, reporting into C-Suite or executive level stakeholders (or similar);
  • High attention to detail with strong organisational skills and ability to work effectively with competing deadlines and priorities;
  • Self-starter with strong problem solving skills and ability to navigate well through ambiguity;
  • High level of competence in the operation of MS Suite of applications including Word, Excel, Power Point and Outlook with a high standard of presentation and accuracy;
  • Excellent interpersonal and stakeholder engagement skills; and
  • Comfortable and effective working in an ever changing, fast paced environment.
  • Why you'll enjoy working here:

  • Do work that matters - we are pioneering innovative and cutting edge AI technologies across the healthcare sector to help make real, positive impact on patient outcomes around the world;
  • Flexible work - we value life at work and life outside of work. Plenty of flexible work options available with us;
  • Grow your career with us – you'll be given a high degree of autonomy to make your mark in this role;
  • Competitive remuneration – we know this isn't everything, but it's still an important consideration!;
  • We're a start-up with a unique culture - with inclusive social activities, wellbeing initiatives and collaborative team events, we celebrate achievements together and take care of our people; and
  • Beautiful office space - located in the heart of Sydney's CBD at Wynyard. 

  • What's next?

    Thank you for considering this opportunity with us! If this role is of interest to you, please apply now and we'll look forward to reviewing your application shortly.