Category Admin Assistant- Menswear at THE ICONIC

Buying, Sydney sydney
Posted 15 days ago

At THE ICONIC, we issue the call to live your way, to liberate yourself from meaningless constraints. It’s time to reach for a better tomorrow, to spend less time searching and more time finding. We are inclusive and inspiring and – as your go-to destination for fashion, sport, beauty and more – we exist to liberate our customers through choice.

Our Buying team works collaboratively to liberate and inspire our customers, selecting the best and latest products from the most desirable brands. THE ICONIC Buyers travel to fashion capitals around the globe to source the best brands and research and predict the up-and-coming trends for our customers. This team is creative, analytical and absolutely customer-focused. With a growth-mindset, they are offered regular Buying Academy workshops, mentoring and up-skilling opportunities to enable all team members to be their best. Our Buying team lives and breathes fashion. We are currently on the look out for a Category Admin Assistant to join our Menswear team.

What’s involved…

Reporting to Buyer/ Senior Buyer, the CA will be responsible for the below ongoing tasks:

  • Assist our Buyers with trade analysis and commentary  
  • Assist with the management of sku lifecycle/re-coding 
  • Assist our Buyers/Planners with core line management
  • Attend supplier meetings and assist Buyers with contract on-boarding process in Jira 
  • Manage & populate weekly marketing sku lists
  • Assist in completing the marketing monthly priorities alongside our Buyers
  • Conduct consistent local and internet market research
  • Identify product & trends relevant to customer segment
  • Follow up deliveries every Mon/Wed/Fri, update delivery schedule and ensure international deliveries are booked in
  • Works with AB to inform buyer & planner of any intake risk to  for next 4 - 6 weeks
  • Assists team to hold suppliers accountable for delivery failure (e.g. late deliveries, under deliveries)
  • Raise official orders
  • Ensure order confirmation is received and cross checked with original order
  • EDI order/ confirm PO has been sent 
  • Any changes to orders to go back through the order management process 
  • Issue resolution - updating NAV, revised invoices, credit notes, etc
  • Raise replen order in system
  • Monthly order reconciliation (planned v actual) & clear down overdue POs (AB to be across it)
  • Best and worst product review - populating images/samples
  • Run + save down best and worst for monday trade & vendor meetings
  • Ensure floors and corners are entered accurately in the system
  • Ongoing data integrity of skus (e.g. categorisation)
  • Future stock on order - check pricing and season coding
  • Source samples from vendors for campaign shoots
  • Check new arrivals daily, monitoring images onsite + make suggestions to buyer for re-shoots
  • Resolve & address all product related queries from Production, CS, logistics & content (SKU issues included)

About you… 

  • Ideally you will have 1-2 years of experience as a Buyers Assistant working in a similar role
  • Skilled in Excel reporting (including pivot tables and v-look ups)
  • Strong communication skills with a great eye for detail
  • Excellent time management skills
  • A strong team player who embodies our ICONIC Principles

Life at THE ICONIC...

Our culture of learning is an environment that supports and encourages the collective discovery, sharing and application of knowledge. This helps us to continually improve, achieve goals and attain new possibilities every day. From our ways of working and collaboration to our growth mindset and sustainable approach, we each add unique value and have an incredible amount of fun doing it! To read more about our purpose, mission and principles, please visit our Careers page:

We are committed to providing reasonable arrangements to all individuals participating in our application and interview process, and while performing job functions. If you require any accommodations or adjustments prior to the submission of your application or throughout your interview process, please contact our Talent Acquisition team directly: [email protected]

Health and Wellbeing is extremely important to THE ICONIC, so interviewing for this role will be conducted virtually due to COVID-19. Where possible and in line with government Covid-19 restrictions, we are transitioning to in-office onboarding for all new starters on day one. Similarly, our team members are operating in a hybrid working model with days spent between their home and our hubs each week.