Office Manager at Airwallex

Support and Admin, Full-Time, AU - Melbourne melbourne support full-time
Posted 18 days ago

Established in Melbourne in 2015, Airwallex is a global payments fintech company transforming the way businesses move and manage money globally. We have built a global financial infrastructure platform to help businesses transact, collect and pay across 130+ countries and 50+ currencies, without the constraints of the traditional global financial system. 

Airwallex is Australia’s fastest growing fintech unicorn. We've grown to 13 global locations and have raised over $700 million in funding. Airwallex has been recognised in Forbes' Cloud 100 2020, and placed in the Top 50 of KPMG’s Global Fintech100 two years in a row. To support our ambitious growth plans, we’re looking for smart, collaborative and passionate people who are looking to make a genuine impact.

Reporting to the People Operations Manager, this diverse role will see you owning all aspects of property, facilities, and in-office experience for Airwallex’s Australian-based team.


  • Meet & greet visitors, coordinate incoming and outgoing deliveries
  • Space management, property projects, and fit-outs
  • Manage vendor relationships, contracts, budgets, and billing
  • Coordinate repairs and maintenance
  • Maintain office safety and security
  • Act as the COVID-19 Officer for Airwallex AU
  • Ensure workplace safety and security at all times
  • Maintain office supplies inc. our very well-stocked snack cupboards
  • Coordinate in-office events, and other people-focused initiatives
  • Be the go-to for our team and visitors on all workplace experience matters
  • Support People projects, as required
  • Who you are:

  • You have a low-ego attitude – ready and excited to conquer any task. You are smart, presentable, meticulous, well organised and an excellent team player; 
  • You consistently “go the extra mile” in your work 
  • You are execution oriented, with good instincts for anticipating needs and changes 
  • You are maniacal about detail and organisation; an expert manager of priorities 
  • You have excellent verbal and written communication skills; comfortable communicating proactively and directly 
  • You are reliable, understanding that your punctuality and presence supports a positive experience for the Airwallex team
  • You can maintain total discretion on all matters, confidential or otherwise, business or personal 
  • You work collaboratively with people at all levels and across functions and cultures.
  • You have good judgement and are able to meet challenges with a sense of calm and confidence
  • Skills and experience you bring:

  • 4+ years of facilities and/or office management experience (experience in tech or start-up environments is preferred, but not essential)
  • Proven experience managing property projects 
  • Comfortable with all forms of start-up communication including Slack
  • Proficiency in Google Suite
  • Outstanding communication and organisational skills
  • Ability to handle sensitive information with confidentiality required.
  • At Airwallex you’ll have the ability to make an impact in a rapidly growing, global fintech. You’ll be offered a competitive salary and we also like to ensure we create the best environment for our people by providing a collaborative open office space with a fully stocked kitchen. We organise regular team building events, encourage flexible/remote working and we give our people the freedom to be creative.

    Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard colour, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status. If you have a disability or special need that requires accommodation, please let us know.