Facilities and Office Manager at Advanced Navigation

Operations, Full-Time, Sydney, AU sydney full-time
Posted 18 days ago

Advanced Navigation is the global leader in navigation systems for air, land and sea. Our products are developed and manufactured in Australia and our main HQ is located in Sydney with offices around the world. With over 68 of the top 100 largest companies as customers, and a broad range of technologies, we are truly changing the way we navigate globally.

Our ever growing team has world class expertise in the fields of inertial navigation, global navigation satellite systems, sensors, acoustics, AI, and RF technologies. 

Click below to find out a little more about us:

This role will be responsible for ensuring the office and our distribution facilities are operated professionally, effectively and efficiently by providing support in Administration, Office Management, Operations Management, People & Culture, Logistics and Events. Reporting directly to the COO, this global role is based in Sydney, with coverage across Sydney, Perth, the USA and Europe. This role will play a critical part in the growth of the organisation from a facilities and employee support perspective.

Role Responsibilities:

  • Manage resources to ensure that reception (phone and visitors) is operational between standard working hours 
  • Ensure workplace health and safety procedures are in place and adhered to
  • Manage the office space including maintaining and organising storage, kitchen and general work areas, build and move furniture, manage repairs and maintenance, including contractors, receive deliveries, manage couriers, maintain a clean, sanitary office
  • Ensure staff have the office resources required to be successful, including desk space and furniture, desk equipment.
  • Support onboarding, internal movements and departures
  • Maintain office supplies, research specific purchase information for regular goods and services required by the office and secure value for money transactions.
  • Plan, organise and manage staff events and functions, including Christmas, EOFY, monthly events, fortnightly all hands and weekly Friday night drinks.
  • Support business logistics, including packing products and managing shipments, from time to time, when required.
  • Manage spend in-line with agreed budget guidelines.
  • Skills & Experience:

  • 3+ years experience in a hands-on Office Manager role or similar.
  • You will have excellent administrative skills including knowledge of G-suite or Microsoft Office
  • You will be results-driven and a self-starter that upholds excellent customer service skills.
  • You will be practical and hands-on, able to work with others to solve problems
  • You will have excellent interpersonal and communication skills. 
  • You will be great at prioritising individual workload with that of the Team.
  • A keen interest in technology, including automation and robotics is desirable.
  • Experience working in a production or logistics focused industry would be beneficial.
  • Tertiary education or equivalent.
  • What are some of the benefits you will have access to?

    You'll have access to industry-leading products with diverse applications within some of the most interesting and exciting projects worldwide. We’re growing a team of inspired, smart, and driven individuals from all sorts of backgrounds. With great opportunities for growth and variety, we strive to help each employee carve out the path that’s right for them.

    Apart from the above you will be doing your life's best work in a large, fun office in central Sydney close to all public transportation, with coffee and breakfast provided, to keep you going throughout the day.