Team Coordinator at Longtail UX

Internet, Administrative, Full-time, Sydney, New South Wales, Australia sydney full-time
Posted 22 days ago

We are on the look-out for a highly energetic, multi-skilled proactive team member who is keen to roll their sleeves up to support our Co-CEO and Sales team. We are a dynamic start-up going through a period of massive growth with new, exciting clients coming on board rapidly. You are someone who enjoys doing a bit of everything, shows great initiative and thrives on dealing with a diverse and fast-changing to-do list. You will be experienced in handling a wide range of administrative and executive support tasks and be able to work independently to get things done quickly and efficiently, while always thinking on your feet.

Embracing our company values is a key requirement of the role:

  • Driven: We’re looking for someone who shows a can-do attitude in everything they take on. When you’re using your initiative, mistakes will be part of the gig - just so long as you’re willing to take direction, venture outside your comfort zone, and develop your skill set.
  • Transparent: can work independently with excellence, but also proactively invites feedback so you can learn from your efforts
  • Game Changer: always looking for new ways to lend support and to boost team efficiencies
  • Collaborative: Loves to work in a close, fast-paced and supportive team
  • We Care: at Longtail UX, we place a strong focus on collective success and in this role, you have a great opportunity to contribute to an awesome, genuinely supportive team culture


Your responsibilities will include:

  • Supporting our Co-CEO with administrative tasks as required
  • Supporting our Sales Team to prepare for key client meetings including preparation of Sales Presentations (using Google Slides)
  • General office and team support and communication (and the odd bit of MS Office and Google Suite tech. support!)
  • Learning, gaining proficiency and leveraging the company’s external software (e.g. Hubspot, Asana, MIRO, Confluence etc.) as well as some of the basic internal tools of trade.
  • Diary management.
  • General support tasks as required.

You’re perfect for this role if you have/are:

  • Previous administration/ and or PA experience
  • Strong skills in MS Office and the Google suite
  • Digital native and enjoy working with a range of digital tools
  • A high level of professionalism, confidentiality, and a focus on customer service
  • Strong communication skills, both written & verbal and excellent attention to detail
  • Diary management experience
  • Excellent time management skills
  • A proactive and friendly attitude
  • Good spoken and written English language skills and a full-time Aussie working visa.

About Longtail UX (“LUX”):

With our patented ecommerce technologies, we help our clients deliver a superior customer experience to dramatically improve their online revenue generation. Smart companies are using LUX to completely reimagine what’s possible in customer acquisition at a massive scale.

We work with clients around the world, including some of Australia's best-known brands across retail and marketplaces, including Woolworths, Myer, Graysonline, Catch Group, Dan Murphy’s, Adore Beauty and many others. Our international business is also growing quickly, with established clients across the US, Europe, Japan and Latin America, including international brands like Ssense, Adevinta Group, Kewpie, and Bravissimo.

LUX was co-founded by an Ex-Googler and is backed by well-known institutional investors, including Investec and W23, the investment-arm of Woolworth’s Group. We have a hard-working and super fun team that strongly values diversity while generating exceptional value for clients.


We value our people, and work hard to make sure that every day in the office is a good one. We encourage idea sharing, support personal development, celebrate achievements and appreciate there is life outside of work - and we are growing quickly, so there is ample opportunity for personal career growth too.

If this sounds like the ideal next step in your career, send us your CV and Cover Letter, explaining why this job sounds like a great fit for you!

For more information, please contact Angela Morrow, People Operations Manager: [email protected]

Please note, we are currently receiving a high volume of applicants for the roles we advertise so may only contact you if you are successful at the initial stage of our recruitment process.

** To all recruitment agencies: Longtail UX does not accept agency resumes. Please do not forward resumes to our contact alias, Longtail UX employees or any other company location. Longtail UX is not responsible for any fees related to unsolicited resumes.