Executive Assistant at Seer Medical

Hospital & Health Care, Full-time, Melbourne, Victoria, Australia melbourne full-time
Posted a month ago

About Us

Seer is a Melbourne-based medtech company challenging the status quo of how healthcare is delivered. Through award-winning medical devices, mobile apps and software solutions combined with an extensive research and development program, we are shifting the patient center of care from the hospital to the home.

Our mission is to open up access to brain, heart, and respiratory monitoring that is traditionally only offered through hospitals. We do this by creating medical products and services that transition hospital-based diagnostic testing into the home setting.

We also recognise that healthcare doesn’t stop after testing. Research is at the heart of what we do at Seer, and we’ve been leading the field in understanding seizure cycles and developing a seizure risk forecaster that will change the lives of millions living with uncontrolled epilepsy.

When you join the Seer team, you become part of a tight-knit group driven by purposeful work to make a huge impact in the world.

About The Role

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers, predominantly our CEO. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports and presentations. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to executive members.


  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements and plan events
  • Format information for internal and external communication – memos, emails, presentations and reports
  • Take minutes during meetings and track resulting actions and outcomes
  • Track daily expenses and prepare weekly monthly or quarterly reports
  • Screen and direct phone calls and distribute correspondence
  • Suggest more efficient ways to run the office and troubleshoot malfunctions

About You

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Proficiency in the use of MS Office and Google Suite with the ability to quickly acquire knowledge about additional computer programs
  • Outstanding organizational and time management skills
  • Excellent verbal and written communications skills
  • Strong stakeholder engagement skills (external and internal)
  • Empathic, sensitive and diplomatic; have the ability to think on your feet and act proactively with discretion and confidentiality
  • Display a commitment to Seer’s values and a working style that reflects them

A bit more about us

  • Ranked #8 on Deloitte’s Tech Fast 50 in 2020 (Australia’s list of fastest-growing technology companies).
  • Three prestigious design awards across Australia and Europe for our wearable EEG/ECG device, Seer Sense®.
  • We’ve been awarded over AU$2 million in government fund grants towards new product innovation, manufacturing, and research in the last two (2) years
  • Awarded ‘Most Outstanding Patient Innovation’ for 2021 by the Australian Patients Association.
  • Our products and technologies are listed on the Australian Register of Therapeutic Goods, have earned CE accreditation, and are currently being evaluated for FDA approval.

We know your time is valuable and that finding the right role at the right company is a time-consuming journey. Seer is committed to providing candidates with an engaging, informative, and transparent experience as part of our recruitment process.

One last thing — We uphold and live by our company values every day. If they resonate with you and you are interested in this role, we look forward to reading your application.