Senior Manager, Company Secretarial at Zip Co

Executive, Full-Time, Sydney sydney full-time
Posted 17 days ago

We are Zip, a rapidly expanding global fintech headquartered out of Sydney, Australia. We are in a period of hyper growth and expanding rapidly in new markets like the US (Quadpay), UK and New Zealand, with interests in South Africa, Middle East and Europe amongst others. We're here to simplify how the world pays for what they need by connecting merchants with consumers and offering them fair and seamless payment solutions, everywhere. We’re also the brains behind Pocketbook, which helps almost a million Aussies take control of their money and improve their financial wellbeing. Our values are at the heart of everything we do. They form our Mamba mentality - how we’re better than yesterday, and are used to create game-changing experiences for our customers and our people. To help drive this growth we are looking for Senior Manager, Company Secretarial, initially reporting to the CFO you will work closely with the Board and the Executive Management Team to ensure the efficient and effective operation of the Board and Board Committees, as well manage the company secretarial requirements of the Group. The successful candidate will be able to successfully interact at a senior level across the organization, possess strong organisational skills and be able to demonstrate a thorough understanding of the operations of the Board of a Listed Company and the associated reporting, governance, and compliance requirements. The position will collaborate across multiple functions including legal, finance, strategy, new markets and media relations to successfully deliver on the company secretarial requirements of a rapidly growing, global payments company.

The role:

  • Assist and support the Chair in the efficient and effective operation of the Board
  • Provide administrative, operational, logistical management and secretarial assistance and support for the Board and Board Committees, including:
  • Acting as the key liaison point between Executive Management and the Board
  • Agreeing the meeting Agenda with the Chair of the Board and Board Committees 
  • Managing board travel, accommodation and expenses including Board cost-centre
  • Co-ordinating the completion and dispatch of board and committee papers
  • Attendance at, and taking minutes of, the Board and Committee meetings
  • Ensuring action items from the meetings are communicated, followed up, and completed
  • Organising and managing all shareholder meetings including the AGM.
  • Monitor, administer and provide guidance on Zip’s governance policies, procedures and frameworks including operation of delegated authorities
  • Monitor and maintain the Board and Board Committee calendars and charters including coordinating and documenting ongoing board education and compliance training program
  • Company secretary duties for all Australian subsidiaries
  • Ensure the lodgement of ASIC forms and returns (and equivalents globally) within prescribed timeframes, ensuring no late fees or fines are incurred
  • Support the issuance of equity under Zip’s Short and Long Term Incentive programs, ensuring compliance with ASX rules and regulations.
  • Manage the issuance / subscription of shares to Zip’s Employee Share Trust
  • Support the preparation and lodgement of the Annual Report.
  • Coordinate with all other jurisdictions to provide Board visibility of compliance outside Australia and in particular ensure the Group meets its SGX reporting obligations
  • Support the on-boarding of any new Directors, including the provision of any Director training
  • Ensure all secretarial matters are appropriately dealt with when setting up new entities globally, when loans are capitalised, dividends paid and manage the appointment / resignation of subsidiary company directors. 
  • To help us level up, you’ll bring:

  • Lawyer - Degree qualified – must hold an active practicing certificate or senior governance qualification e.g. be a fellow of the GIA
  • Experience within a Company Secretarial Team in an ASX listed organisation, dealing directly with the Chair of the Board and ensuring the efficient and effective operation of the Company Secretarial function
  • Excellent interpersonal skills; enthusiastic, team player and self-starter; commitment to excellence and attention to detail; strong organizational skills
  • Uncompromising ability to maintain confidentiality, exercise sound judgment and the highest level of discretion
  • Ability to succeed in a fast-paced, variable and deadline-driven environment
  • Experience with Diligent Board Books is essential
  • Excellent verbal and written communication skills
  • Ability to plan and prioritise tasks, work under pressure in order to meet the requirements of the function 
  • Strong knowledge of standard Microsoft office programs
  • Demonstrated ability to use initiative, being proactive and self-motivated, as well as the ability to operate under direction
  • We’re looking for someone who always finds new boundaries to cross - a future Zipster who will obsess over excellence and make constant improvements for our customers. We’ve removed the red tape here to get things done quickly, so if you see a problem, own the solution. You've gotta hustle at Zip!

    If you only meet some of the requirements for this role, that's okay. We value a diverse range of backgrounds and ideas and believe this is fundamental for our future success. So, if you have the curiosity to learn and the willingness to teach what you know, we'd love to hear from you.

    We pride ourselves on creating an inclusive workplace that provides equal opportunities to all persons regardless of their age, cultural background, sexual orientation, gender identity and expression, disability, veteran status, or anything else.

    Benefits @ Zip

    -  Flexible working culture
    -  Share incentive programs
    -  Generous paid parental leave
    -  Birthday and wellness leave
    -  Epic offices with a casual dress code
    -  Fun team with high-growth hustle
    -  Free breakfast and weekly lunches
    -  Heaps of social events

    Join us on our mission to be the first payment choice, everywhere and every day.