Executive Assistant at UpGuard

Business Operations, Full-time, Hobart hobart full-time
Posted a month ago

Who are we? 

UpGuard’s mission is to protect the world’s data. We obsessively seek out elegant, robust ways to enable our customers to find, acknowledge, and remediate cyber risk. With UpGuard, organisations leverage our security expertise and software to automate what were once laborious, spreadsheet-driven processes. Whether it's monitoring the attack surface of hundreds of vendors or assessing the security of their own infrastructure, UpGuard is used by some of the world’s largest, fastest growing and most innovative companies.   

Why are we hiring?

As the Executive Assistant to the CEO you will work closely with a driven team. This is an opportunity for a proactive, adaptable and resourceful individual to join a scaling company in an exciting space. Ultimately, you will contribute to the efficiency of our entire business by providing personalised and timely support to our exec. This position may be based in our Hobart headquarters, Sydney office or carried out remotely, however we have a strong preference for staff in the same timezone as the CEO (AEST/AEDT).

What will you accomplish?

  • Proactively manage the CEO’s diary and meetings with the ability to adapt to changing priorities, including triaging requests made from across the business
  • Capture action items and next steps, translating unstructured conversations into structured work plans and identify their place amongst priorities
  • Management of expenses, purchase requests and budget within the scope of the role
  • Facilitate executive meetings and accurately record meeting minutes
  • Develop processes to ensure the effective management of information and data
  • Contribute to strategic initiatives important for company culture and company success
  • Create positive and productive working relationships across the organization, working cross functionally and with distributed teams.
  • What do we need from you?

  • Work experience as an Executive Assistant, Personal Assistant or similar role, preferably within a SaaS company
  • Experience in program delivery and project management, with the ability to engage stakeholders, identify risks, track and escalate issues and communicate progress.  
  • Meticulous approach to process, works with a security-first mindset to ensure that records and confidentiality are maintained 
  • Exceptional prioritisation skills and a detail-oriented approach, with the ability to predict the future and have it sorted before we think of it
  • Stakeholder management mindset, the ability to act as a point of contact for both staff and external parties (e.g. investor relations) 
  • Experience in preparing executive documentation including meeting minutes, board packs, reports and presentations
  • Excellent administration skills, including familiarity with G-Suite 
  • Excellent written and verbal communications skills, the ability to navigate a workplace with a high level of diplomacy and discretion. 
  • What would give you an edge?

  • Experience or a keen interest in cybersecurity 
  • Prior experience in a consulting or professional services environment
  • Proficiency in additional languages would be an asset, as would experience working in companies with International operations. 
  • What's in it for you?

  • Rapidly growing user base: Work directly with some of the world’s largest, fastest growing, and most innovative companies
  • Interesting problems, at scale: Deeply explore the ever-evolving world of cybersecurity, with a platform processing billions of data points daily
  • Learn from industry-leading experts: Our security research has been featured in The New York Times, The New Yorker, The Washington Post, TechCrunch, Bloomberg, Gizmodo, Engadget, Forbes, ZDNet, and The Guardian
  • Impact: See the impact of your work on a daily basis, with data and impact available on dashboards you have access to
  • Generous compensation: Competitive base salary and equity 
  • Great perks: Free lunch, flexible work arrangements, and gym reimbursement
  • Before starting work with us, you will need to undertake a national police history check and reference checks. Also please note that at this time, we cannot support candidates requiring visa sponsorship or re-location. Apologies.