Executive Assistant at GippsTech

Gippsland, VIC full-time
Posted 25 days ago

Are you the Executive Assistant we’ve been looking for?

Join our award winning, regional social enterprise, bringing world-class software and web development capabilities to regional businesses. 

Want to know more about GippsTech? Check out gipps.tech in your browser!

About you:

You’re an experienced administrator that thrives on planning and organisation. Your experience and skills are well established and you’re looking for that rare opportunity to ‘make your mark’ on a growing business. You will be the ‘right hand’ of the CEO, and will relish the chance to help us embed good processes and office operations for now and the future. 

Your attention to detail and commitment to consistent and professional administration are a critical part of our progression. With your help, we will be able to increase our efficiencies and continue to build and grow through smooth office operations and executive support. We’re looking for someone with initiative, strong interpersonal and organisational skills and a knack for big picture thinking in a corporate environment ‘with a difference’. If that sounds like you, read on! 

About the role:

  • Full Time Hours (Monday to Friday)
  • Flexible working conditions on offer, based at The Herd in Warragul
  • 12 month contract with possible permanency

As the Executive Assistant to the CEO, you will bring extensive experience in a similar role, you will recognise the opportunity, privilege, responsibility and trust that comes with this position. For us, this role is an important next step in our business, helping us to bring our people, values and processes together.

As our Company E.A. you will be responsible for ensuring our management, office and administration processes are actioned in accordance with company policy, and will carefully balance between senior administrator, trusted advisor and support to the Executive team. You will provide wide ranging assistance to the CEO every day, from correspondence management, report preparation and basic financial administration, to scheduling and collation of company data including project timelines, leave and budgets. You are the eyes and ears of the CEO, ensuring they have vision and confidence in decision making and management actions.

As the first point of contact for the CEO, you will be uniquely involved in most aspects of the business. You will liaise closely with our wider team and collaborate regularly with our Company Accountant and HR on recruitment, finances and performance. 

You will have an innate ability to effectively manage complex, often confidential and time sensitive enquiries and a track record in effective customer relationship management in a similar role. 

This is a flexible career opportunity, and remote working or flexible hours may be negotiated with the successful candidate.

Applications must include an up to date resume and covering letter addressing the selection criteria below. For a full copy of the Position Description visit: shorturl.at/przLU

Selection criteria - please address in your application and include a copy of your resume

  1. Previous experience providing high level administrative support to an executive, ideally in a similar position, similar sized organisation or industry (although not essential)
  2. Demonstrated time management skills and the ability to balance multiple conflicting priorities ensuring competing deadlines, standards and policy compliance are not compromised
  3. Experience in solving complex problems using initiative. Displays confidence and good judgement with decision making, applying policy or following up targets or deadlines
  4. Strong written, interpersonal and communication skills including demonstrated ability to work effectively with a variety of people and manage relationships in a professional manner
  5. Confident and competent computer literacy, and the ability to produce high quality data and reports

Applications are now open, and agency referrals are not invited at this time. This position closes 6.00 PM 18th February 2021. 

For more information, visit the Full Circle HR & Business Services website https://fullcirclehr.com.au/job-board/

The application form will include these questions:

  • Which of the following statements best describes your right to work in Australia?
  • As part of the Australian government’s JobMaker scheme, we are committed to promoting employment of young people in response to the disproportionate impact of COVID-19 on that group. Visit ato.gov.au for further details. Do you meet all the criteria that make you eligible for the scheme?