Executive Assistant (CFO+COO) at Zip Co

Finance Management, Permanent, Sydney sydney finance
Posted 2 months ago

We are Zip, a rapidly expanding global fintech headquartered out of Sydney, Australia with a growing presence focused in the US and UK markets.

We're here to simplify how the world pays for what they need by connecting merchants with consumers and offering them fair and seamless payment solutions, everywhere. We’re also the brains behind Pocketbook, which helps almost a million Aussies take control of their money and improve their financial wellbeing.

Our values are at the heart of everything we do. They form our Mamba mentality - how we’re better than yesterday, and are used to create game-changing experiences for our customers and our people.

In this newly created role, you will provide executive, administrative and confidential support to our Chief Financial Officer and Chief Operating Officer.

You will play a pivotal role in supporting their needs by providing quality and timely support while contributing to the efficiency of our business. You’ll be able to anticipate needs and help them to stay focused on their projects by resolving issues before they arise. You’ll also act as the heart and eyes for our team.

We move fast here at Zip, so you’ll be cool under pressure and thrive on working in a busy ever-changing environment. You’ll be someone who is adept at leading and managing a variety of simultaneous projects.

You’ll be someone who is a resourceful problem solver, and understands that preparation does really make the world go round.

The role

  • Diary management for CFO/COO, setting up internal, external and video meetings, including board meetings, investor events, and the coordination of multiple time-zones
  • Acting as the point of contact between the CFO/CCO and internal colleagues/external stakeholders, fostering strong relationships
  • Inbox management and managing information flow in a timely and accurate manner
  • Building efficiency and responsiveness into existing operations, and help define new operational strategies
  • Managing priority lists on a daily basis 
  • Researching, reviewing and creating presentations, and documents for meetings and pitches
  • Attending meetings, creating agendas and taking minutes Following up to ensure that delegated meeting action points have been completed by the relevant team members
  • Facilitating and executing events and off-sites with internal or external guests
  • Booking travel and accommodation Invoice and expense management/approval for direct reports
  • The soul

  • 10+ years experience as an Executive or Personal Assistant to C-Suite Executives
  • Experience in supporting Investor Relations and Board level communications and events
  • A natural diplomat and calm under pressure - your relationship skills are the key to your success
  • A persuasive nature coupled with the tenacity to achieve results from our senior leaders 
  • Solid business acumen and a commercial mindset 
  • Exceptional writing and powerpoint skills, across both MS Office and G-suite
  • Experience with international diary and travel management, and the ability to be responsive to last minute requests across time zones
  • Demonstrated experience working with a high degree of confidentiality and integrity
  • Poise and grace, you will thrive on being an ambassador of the Zip brand
  • We’re looking for someone who always finds new boundaries to cross - a future Zipster who will obsess over excellence and make constant improvements for our customers. We’ve removed the red tape here to get things done quickly, so if you see a problem, own the solution. You've gotta hustle at Zip!

    If you only meet some of the requirements for this role, that's okay. We value a diverse range of backgrounds and ideas and believe this is fundamental for our future success. So, if you have the curiosity to learn and the willingness to teach what you know, we'd love to hear from you.

    We pride ourselves on creating an inclusive workplace that provides equal opportunities to all persons regardless of their age, cultural background, sexual orientation, gender identity and expression, disability, veteran status, or anything else.

    Benefits @ Zip

    - Share incentives 
    - Flexible working culture
    - Generous parental leave 
    - Birthday and wellness leave
    - Zip Pay account with no fees ever
    - Epic offices with a casual dress code
    - Free breakfast and weekly lunches
    - Lots and lots of snacks
    - Heaps of social events
    - Fully stocked bar!

    Join us on our mission to be the first payment choice, everywhere and every day.