Executive Assistant at Airwallex

Support and Admin, Full-Time, AU - Melbourne melbourne support full-time
Posted 18 days ago

Who we are:
Established in Melbourne in 2015, Airwallex is a global payments fintech transforming the way businesses move and manage money domestically and internationally. Our purpose is to empower businesses of all sizes to grow in their own markets and around the world. With technology at our core, we built a global financial infrastructure platform to help businesses transact, collect and pay across 130+ countries and 50+ currencies, without the constraints of the traditional global financial system. 

Airwallex is Australia’s fastest growing fintech unicorn. We've grown to 12 global locations and have raised over $500 million in funding from world class investors including Sequoia, Greenoaks and ANZ. Airwallex has been recognised in Forbes' Cloud 100 2020, and placed in the Top 50 of KPMG’s Global Fintech100 two years in a row. To support our ambitious growth plans, we’re looking for smart, collaborative and passionate people who are looking to make a genuine impact.

In this newly created role, the Executive Assistant will provide support to both the VP, Global Head of Platform & VP, Global Head of SME. Acting as the trusted liaison between both VPs and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organisation, communication, and administrative skills to triage and prioritise incoming requests. 

The role offers diversity as you will also partner with the Workplace XP Team to ensure the smooth running of internal events, launch of new initiatives, onboarding/offboarding of new starters, and provide contingency support for reception and office tasks as required. 


  • Extensive calendar management for two busy VPs across multiple time zones 
  • Acting as the point of contact for internal/external stakeholders requiring time and or action from the VPs
  • Proactively coordinating internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.
  • Travel arrangements including but not limited to flight & hotel bookings, transfers, visa coordination, and other local requirements
  • Preparation and/or distribution of internal communications on behalf of the VPs (including management of team distribution lists)
  • Coordinating company and team events e.g. sales kick off, EOY Party, etc. 
  • Assistance in preparing documents and presentations
  • Invoice and expense management
  • Assisting with the coordination of new workplace initiatives 
  • Ad-hoc reception coverage, office management, and other project tasks as required
  • What you bring:

  • 3+ years experience in a similar role
  • Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters
  • A calm demeanour 
  • Appetite for new challenges and opportunities
  • A sense of fun and collaboration to help foster a lovely working environment 
  • Exceptional written and verbal communication skills
  • Familiarity with ‘start up’ technologies e.g. Slack, Google Suite, Confluence, Zoom
  • At Airwallex we like to ensure we create the best environment for our people providing a collaborative open office space, PlayStation and table tennis to unwind, a fully stocked kitchen which includes breakfast, snacks, fruit, beers, you name it! We also organise regular team building events, encourage flexible/remote working and offer learning and development opportunities. Most importantly, we give our people the freedom to be creative.
    Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard colour, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status. If you have a disability or special need that requires accommodation, please let us know.