Executive Assistant to CTO at Grapevine Jobs

Production Management, Sydney sydney product
Description
Posted 22 days ago

Are you an Executive Assistant with a passion for entertainment and technology? Do you enjoy building strong relationships with others? Then this might be the job for you!

We are looking for a proactive and dynamic Executive Assistant to support the CTO of one of the world’s leading independent creative digital studios, producing award-winning design, visual effects and animation for almost 30 years.

Working in this broad-ranging, ever changing, fun environment, this is an opportunity to work in a 1:1 partnership with an international CTO, acting as a primary point of contact and liaison for all Technology departments.

What you’ll get to do:

  • Dynamic calendar and schedule management across different regions and time zones
  • Monitor and manage the CTO’s email inbox, tracking priorities and actions required
  • Communicate on behalf of the CTO, building strong professional relationships with internal colleagues and external clients/business associates
  • Work closely with the CTO to keep them well informed of upcoming commitments, and operational, management or staff-related issues, including those of a confidential nature
  • Proactively identify process improvement and effective time management solutions for the CTO
  • Prepare draft communications, presentations and visual aids as required
  • Administrative support, including but not limited to expenses management, travel management and minute taking

What you bring:

  • Proven experience supporting a C-Level Executive in a fast-paced environment
  • Ability to proactively respond to issues to seek resolution
  • Well-developed interpersonal and relationship building skills
  • Self-motivated and flexible, with the ability to juggle multiple and diverse responsibilities
  • Highly organised with excellent attention to detail
  • A passion for entertainment/technology AND a sense of humour!