Office Manager at Nomad Atomics

Research, Part-time, Melbourne, Victoria, Australia melbourne part-time
Posted 20 days ago

Melbourne, Australia


Nomad Atomics is on a mission to make the broad uptake of quantum sensing a reality and simultaneously push the limits of our field beyond what we think is possible. We are building the world’s most advanced fit-for-purpose quantum sensors to allow us to see the world like never before.

Our team is made up of leaders in the quantum sensing field. We believe the time for commercial quantum sensing has come, and we are determined with making it happen.

We are growing here at Nomad Atomics – FAST. We are searching for people who want to finally take the commercial sensing game into the modern era of technology.

Who you are

You are a voracious learner, a problem solver, and a doer. Be ready to do almost anything and just get stuff done! You love working in a challenging environment and flourish with uncertainty. You are fascinated by emerging technologies and excited to part of a company taking ground-breaking ideas into reality.

You are looking for a role to take your skills and implement them in a fast-paced start-up environment. It’s ok if you don’t have significant experience or are new to the commercial sector, we are all in this together. If you’re anything like us, you love a challenge and use your skills and creativity to solve any problem that comes your way.

Your role

Working at our head office in Melbourne, you’ll support the leadership and great Nomad team, to ensure the smooth day-to-day functionality of the office.

You will work with a high level of autonomy and be trusted to make well thought out decisions while operating and a fast-paced dynamic environment.

Under the broad direction of the leadership team you will:

·         Manage inbound and outbound couriers

·         Coordinate and support travel bookings for Australia-based staff

·         Coordinate the purchase of stationery, office and kitchen supplies and office equipment to maintain the supply levels

·         Oversee collection of inward and outward mail

·         Coordinate and support travel bookings

·         Manage leases and office setup/updates/fit out/renovations project

·         Manage and process expenses and credit card reconciliations

·         Scheduling meetings between internal and external members

·         Take meeting minutes and summarising reports for distribution

·         Provide administrative support to the founders


Your Skills:

It’s not about specifically where you have come from nor what qualifications you have. What truly matters is that you are an impossibly fast learner with skills like:

·         Excellent organisational and communication skills, with high attention to detail

·         A willingness to step outside your comfort zone to acquire new knowledge and skills.

·         Self-motivated, well-organized and detail-oriented

·         Proficiency with MS Office including Word, Outlook, Excell, etc.

·         Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment

·         Ability to embrace ambiguity and demonstrate a willingness to acknowledge and explore unknowns.

·         Self-motivated and works independently while fostering effective collaboration within cross-functional teams

·         You take initiative and recognise no task is too small


The nuts and bolts:

The role is part-time (3 days) and based in Melbourne, Australia.

We have the flexibility to work from home from time to time, but the in-person interaction with team will be critical.

We offer a competitive salary, employee share option package and opportunities for professional growth and advancement.

Must have current full working rights in Australia.

If you think you’re right for the role, but don’t have some of these skills, reach out – we’d love to talk anyway.